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SVT Japan Tour May 2020- Booking Form

Please complete the following form to request a place on our tour. We will get back to you within 24 hours with a pre-approved confirmation.

When we have received enough interest for the tour to go ahead, we will email you with payment instructions on how to pay the initial £975 deposit to secure your place and the remaining cost of the trip will be due no later than 12th March 2020. This tour will only go ahead if a minimum of 10 places have been secured with a deposit. If this does not happen, your deposit will be returned in full. 

Do you have additional people in your party who you are booking for?

How many of each type of room would you like to book?

Have you read and do you accept our terms and conditions given below?

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Super Vegan Travel tours are run in partnership with RG Travel and the following terms and conditions apply, along with those of RG Travel which can be viewed here.  

1.Booking and Payment

1.1 The Client(s) making a booking with Super Vegan Travel (SVT) must complete and sign the booking form.
The completed and signed booking form must be sent to SVT, at which point SVT will issue the Client with a pro forma invoice for the tour cost and a deposit payment of £975 shall become immediately due and payable. 

Payment remittance details will be detailed on the pro forma invoice. 

A pro forma booking confirmation and receipt will be issued to the Client.

The pro forma invoice to the deposit will only be issued when SVT has achieved the target minimum number required with which to operate this tour. 

SVT shall advise the Client at the earliest opportunity if we are unable to proceed with the tour for this reason.

1.2 The balance to the tour price is due and payable in full no later than 60 days prior to the commencement of the tour. 

Once SVT is in receipt of the full payment, a final Booking Confirmation will be issued to the Client that shall serve as a binding contract between the Client and SVT.

1.3 Should any request for a booking be made 59 days or less than the commencement of the tour the full price to the tour is payable and non-refundable at the time of booking.

1.4 Full financial protection for your booking and payments is provided through the services of an independent trust account held by Protected Trust Services Ltd (PTS)

1.5 By making a booking, you confirm on behalf of all persons detailed on the booking that you have read these booking terms and conditions and agree to be bound by them and that you are all over 18 years of age. 

2. Incidental Costs

2.1 The Client shall be responsible for all of their own incidental charges that are not included in the cost of the tour such as but not necessarily limited to: charges for hotel room extras; the purchase of any items from shops and other outlets; any expenditure by Client during scheduled and/or free time during any day of a tour. 

Tour prices do not include the provision of alcoholic or soft drinks at meal or any other time, these must be ordered and paid for individually by each Client at each meal or any other time. 

2.2 Please note that the custom of tipping is not practiced within Japan

3. Alteration to Prices

3. Before its receipt and acceptance of booking enquiries, SVT reserves the right to alter published tour prices. After it confirms a booking to a Client, SVT shall only alter any prices to take into account any unlikely factors beyond its control such as any significant UK Pound to Japanese Yen currency exchange fluctuation, taxes, levies, increases to the price of any admission ticket, surcharges, transportation including road and/or bridge tolls and parking, and meal or accommodation charges. 

4. Cancellation by Client

4.1 If the balance to the price of the tour is not paid and received by the due date, SVT reserves the right to cancel the booking and retain the deposit 

5. Cancellation by SVT

5.1 SVT reserves the right to cancel the tour for any reason beyond the control of SVT. In the event of a tour being cancelled by SVT, the Client shall be entitled to a full refund of all monies paid up to the time of any such cancellation.

5.2 SVT cannot accept any liability however for any (non-SVT tour price) losses borne by a Client as a result of any tour cancellation by SVT and we require that all Clients to ensure that they have suitable insurance in place to indemnify them against any such losses. 

6. International Travel Documentation

6.1 It is the sole responsibility of the Client to ensure that they are in possession of all appropriate and valid travel documents including but not limited to passports, visas where applicable, heath certificates. 

6.2 SVT cannot accept any liability or responsibility for any incorrect Client documentation should it impact upon the availability of the Client to attend the commencement of or full duration of any tour. 

7. Travel and Health Insurance

7.1 The Client is required to obtain their own personal travel insurance that must be adequate for the full duration of any tour as well as for the duration of the Client’s national or international travel from and to their place and country of residence, particularly in respect of travel delays, loss of or damage to luggage and possessions, accident, medical and any repatriation expenses. If the Client has accompanying dependents, suitable insurance to cover these responsibilities is also required.

8. Liability 

8.1 Neither SVT nor any of its third-party agents can be held liable for any injury, damage or loss of life or loss of or damage to property caused.

8.2 The Client agrees to indemnify SVT in respect of any accident, personal injury, loss of life or damage to property caused by the Client during the course of any tour.

9. Governing Law and Jurisdiction

9.1 Any agreement between Client and SVT shall be governed by English law and is subject to the exclusive jurisdiction of the English Courts, which both Client and SVT herewith submit to and remain bound by.

9.2 The Client agrees to comply with the laws and regulations and common courtesies of Japan, and to comply with all reasonable instructions of SVT tour leader(s) relating to the Health and Safety of Client and others and the organisation of and schedule during a tour.

10. Right to Refuse

10.1 SVT reserves the unconditional right to refuse a booking or terminate a client’s holiday in the event of unreasonable conduct which, in the opinion of SVT is likely to cause damage, distress, danger of annoyance to other clients, employees, property or to any third party. Any discrimination including, but not limited to, racism, sexism, homophobia or transphobia will not be tolerated. If you are prevented from travelling or continuing your holiday by such a termination, SVT’s responsibility for your holiday thereupon ceases. Full cancellation charges will apply and we will be under no obligation for any refund, compensation or loss which you may incur. 

11. Changes to these Terms and Conditions

11.1 SVT may need to make changes to these terms and conditions. Any changes can only be made by SVT and not any third-party member. SVT reserve the right to amend or improve these terms and conditions without prior notification. When it is necessary for changes to be made, SVT will forward to Client a copy of these changes and all reservations will abide by the amended terms, with the exception of reservations already made.

Super Vegan Travel runs in partnership with RG Travel, proud member of Protected Trust Services. This gives us the financial protection we require when booking your travel. They are fully compliant with the package travel regulations and members of the CAA. 

Please click here to find out more.

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